Category Archives: Business Planning

Asking Your Opinion on Storefront Social Media and Loyalty Programs

Are you a store owner in the U.S.? Do you know one? I want your opinion on a few things.

surveyI’m working up some data on small stores and payment plans and local loyalty programs for some friends of mine. As part of that, I’ve worked up a quick and easy survey — only 10 questions, no names, no email addresses, no sensitive data, just your opinion — that I’d like you to take.

Please click here to take that survey

I promise: It will take you only a minute or two.

Thanks,

Tim

Paul Graham: A Company is Defined by the Schleps It Undertakes

Paul Graham has posted a(nother) brilliant essay, this one called Schlep Blindness, which is about hackers and startups and “tedious unpleasant tasks” (which he calls schleps, from the Yiddish, and of course popular culture).  Here’s what he says:

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No one likes schleps, but hackers especially dislike them. Most hackers who start startups wish they could do it by just writing some clever software, putting it on a server somewhere, and watching the money roll in—without ever having to talk to users, or negotiate with other companies, or deal with other people’s broken code. Maybe that’s possible, but I haven’t seen it. …schleps are not merely inevitable, but pretty much what business consists of. A company is defined by the schleps it will undertake. And schleps should be dealt with the same way you’d deal with a cold swimming pool: just jump in.

To me that’s a sudden gust of cold-but-fresh air, a badly-needed reminder of fundamentals, a refreshing change from most of the standard stuff of entrepreneurship lore and literature. Notice that in this case it’s not about the idea, or the funding, or the plan or the pitch — it’s about the work. And doing things you don’t like to do.

I particularly like this point, clearly one of those sad-but-true realities:

The most dangerous thing about our dislike of schleps is that much of it is unconscious. Your unconscious won’t even let you see ideas that involve painful schleps. That’s schlep blindness.

Paul Graham knows what he writes about. He’s a startup veteran, successful, and still investing. For a great reading list on startups, try the list of Paul Graham’s essays.

Franchise King Echoes Mark Twain on Lies, Damn Lies, and Statistics

What I really like about Franchise King Joel Libava’s post Shocking Facts About Franchising Success Rates Revealed is how clearly he calls out the sleazy or sloppy (take your choice) use of very old statistics to mislead and entice people.

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He concludes:

A simple scan of some of the cheaper-looking websites that some of the franchise brokerage outfits include as part of their, “Start-Up Packages,” are very telling. Newer franchise brokers and, “Consultants,” regularly copy and paste paragraphs of gunk that cite franchise success statistics from 20-30 years ago. (That have since been been disproven.)

Well done Joel. And of course it’s not just franchising. This is happening all the time, everywhere. Statistics are so easy to push out as if they proved something, when in fact they don’t.

Mark Twain said it:

“There are lies, damn lies, and statistics.”

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How Building a Business Is Like Building Good Habits

I really like Leo Babauta’s work on his blog Zen Habits. Zen appeals to me personally and Zen Habits strikes me as full of real-world wisdom for dealing with actual life. And sometimes it strikes me that what Leo is saying about personal life applies just as well to business.

For example, here is the summary of his post How I Changed My Life, In Four Lines:

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He’s writing about changing life habits, as in getting regular exercise, eating healthier, getting out of debt, and — his words — “so on and so on.”

But I read this as a perfect four-line summary of the right way to introduce regular planning process into your business or organization.

  • Don’t try to do the whole plan at once. Start small, with a SWAT analysis, sales forecast, vision or mission, whatever works for you.
  • Don’t try to push the whole thing into a pre-defined box. have patience. Work with specific goals, people, metrics, and milestones.
  • Look for progress in the specifics. Focus on manageable deliverables, components you can impact. Don’t get impatient looking for sweeping change.
  • Settle in for the steps, one step at a time. Stick to the fundamentals. Enjoy it.

Planning and good planning process is in fact a lot like healthy eating and regular exercise — something you do consistently over time, not in sudden random bursts.

 

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Reflection: 10 Lessons Learned in 22 Years of Successful Bootstrapping

(I posted this about two years ago on Small Business Trends. I’m reposting it here today because this is a good time of year for this kind of reflection. And maybe also for not writing a new post. Tim )

Last week a group of students interviewed me, as part of a class project, looking for secrets and keys to success. They were asking me because after 22 years of bootstrapping, my wife Vange and I own a business that has 45 employees now, multimillion dollar sales, market leadership in its segment, no outside investors, and no debt. And a second generation is running it now.

Frankly, during that interview I felt bad for not having better answers. Like the classic cobbler’s children example, I analyze lots of other businesses, but not so much my own. As I stumbled through my answers, most of what I was saying sounded trite and self serving, like “giving value to customers” and “treating employees fairly,” things that everybody always says.

I wasn’t happy with platitudes and generalizations, so I went home that day and talked to Vange about it. Together, we came up with these 10 lessons.

And it’s important to us that we’re not saying our way is the right way to do anything in business; all businesses are unique, and what we did might not apply to anybody else. But it worked for us.

1. We made lots of mistakes.

Not that we liked it. At one point, about midway through this journey, Vange looked at me and said: “I’m sick of learning by experience. Let’s just do things right.” And we tried, but we still made lots of mistakes. We’d fuss about them, analyze them, label them and categorize them and save them somewhere to be referred to as necessary. You put them away where you can find them in your mind when you need them again.

2. We built it around ourselves.

Our business was and is a reflection of us, what we like to do, what we do well. It didn’t come off of a list of hot businesses.

3. We offered something other people wanted …

… and in many cases needed, even more than wanted. You don’t just follow your passion unless your passion produces something other people will pay for. In our case it was business planning software.

4. We planned.

We kept a business plan alive and at our fingertips, never finishing it, often changing it, never forgetting it.

5. We spent our own money. We never spent money we didn’t have.

We hate debt. We never got into debt on purpose, and we didn’t go looking for other people’s money until we didn’t need it (in 2000 we took in a minority investment from Silicon Valley venture capitalists; we bought them out again in 2002). We never purposely spent money we didn’t have to make money. (And in this one I have to admit: that was the theory, at least, but not always the practice. We did have three mortgages at one point, and $65,000 in credit card debt at another. Do as we say, not as we did.)

6. We used service revenues to invest in products.

In the formative years, we lived on about half of what I collected as fees for business plan consulting, and invested the other half on the product business.

7. We minded cash flow first, before growth.

This was critical, and we always understood it, and we were always on the same page. See lesson number 5, above. We rejected ways we might have spurred growth by spending first to generate sales later.

8. We put growth ahead of profits.

Profitability wasn’t really the goal. We traded profits for growth, investing in product quality and branding and marketing, when possible, although always as long as the cash flow came first.

9. We hired people slowly and carefully.

We did everything ourselves in the beginning, then hired people to take tasks off of our plate. We hired a bookkeeper who gave us back the time we spent bookkeeping. A technical support person gave us back the time we spent on the phone explaining software products to customers. And so on.

10. We did for employees’ families as we did for ourselves.

Family members — not just our own family, but employee family members too — have always been welcome as long as they’re qualified and they do the work. At different times, aside from our own family members, we’ve had two brother-sister combinations, an aunt and her niece, father and daughter, and husband and wife.

And in conclusion…

Bootstrapping is underrated. It took us longer than it might have, but after having reached critical mass, it’s really good to own our own business outright. It might have taken longer, and maybe it was harder — although who knows if we could have done it with investors as partners — but it seems like a good ending.

Family business is underrated. There are some special problems, but there are also special advantages too.

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Pictures Proving Pictures Can’t Prove Anything

It’s been a long time since I’ve seen this much eloquence in both words and pictures. It’s a great illustration of how a good picture is worth a thousand words, and then again, maybe also why it isn’t always.

That’s Correlation or Causation? on BusinessWeek.com. The words:

Need to prove something you already believe? All you need are two graphs and a leading question.

That’s concise verbal eloquence. Look at these two example pictures included (and click on the images here for four more examples, on the source at BusinessWeek.com)

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(Images: from BusinessWeek.com)

My Business Planning Tutorials as Online Video on SBA.GOV site

I’m proud that my online video tutorials on business planning are now posted on the community.sba.gov site where they are available to all, and fee, and I do hope useful.  Here’s the list. You can take them one at a time — about 5-10 minutes each — in the original order, or pick and choose.

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  1. Introduction and orientation (2:12)
  2. Planning is modular (1:26) Think of the plan as a collection of connected blocks. Start anywhere. Get going.
  3. Form follows function (4:45) How big, what format, what’s included, what platform … it all depends on the specific business use of this plan. Most of them stay loosely connected on a network. Only a minority need to be edited, polished, and printed onto paper.
  4. Planning is management (1:20)  Planning should become management and better business, long-term progress towards goals, prioritizing, and focus; but you have to do it. It’s up to you to make your planning work. It’s not really about the plan, per se; it’s about the discipline to use the plan to run the business.
  5. Planning your strategy (8:04) Strategy is the heart of the plan, which is also the heart of the business. It is made up of a group of three core concepts that can’t be separated: market, identity, and focus. Don’t pull them apart. It’s the interrelationship between them that drives your business.
  6. Business plan flesh and bones (10:25) I like to think of defining flesh and bones as setting the steps. You have a strategy, you’ve got the heart of your business settled, but you want to set it down into concrete steps you can follow and track.
  7. Sales forecast (3 videos, 4:51, 3:10, and 9:27) Your sales forecast is the backbone of your business plan. People measure a business and its growth by sales, and your sales forecast sets the standard for expenses, profits and growth. The sales forecast is almost always going to be the first set of numbers you’ll track for plan vs. actual use. This is what you’ll do even if you do no other numbers.
  8. Dress and grow your plan (12:15)  As your company grows, your planning grows. As you grow, if you add people to your team, then you want to bring them into the process, and make sure you’re on the same page. You bring in skills. The business gets more complex as it grows. Cash flow gets more sophisticated. You start to manage the money and administration differently.
  9. The formal business plan document (3 videos, 5:39, 8:48, 2:26) You don’t necessarily need to have a standard, traditional, formal business plan. Until you really need to show a plan to some outsider who needs, wants, or expects the full formal plan, you can just use your plan-as-you-go plan to reap the benefits and avoid the hassle of the document. However, there are business reasons that force you to produce the traditional plan document. We call these business plan events. The more common business plan events are related to seeking loans or investments. Ironically, the bank loan manager, angel investor, or venture capitalist may not read your plan, but most of them want to know you have one, which means they want it to appear in their inbox or on their desk.

For better or worse, aside from these there are a lot of older tutorials with me talking, and me narrating slides, on YouTube and elsewhere. These were done more recently. They are based on my plan-as-you-go idea for the next generation of business plan, which is the first step in business planning. Planning is about results, lean, agile, flexible, and intended to manage change. It’s the planning, not the plan, that matters. And the plan — what’s going to happen, when, who’s responsible, how much, dates, deadlines, etc. — that matters, not the document.

I hope you find these tutorials useful.

Stop. Don’t Do That Survey. Talk to People Instead.

Yes, there are some amazing tools for doing market surveys quickly and easy. I use SurveyMonkey myself, very happily. And I know of (but don’t have reason to use) cool tools to send surveys to selected groups of respondents.

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But there’s a problem with that, especially if you overuse it. Most surveys are seriously flawed. I’ve posted my problems with surveys here and here, but for today, you could read the lingering question of the survey revolution for a thorough and thoughtful treatment of some deep problems. That was posted today over at questionpro blog.

I suggest that instead of the quick and easy survey, get on the phone, or better yet in person, and have real conversations with real people. I bet you learn way more about your business by actually listening to 10 live people than you’re every going to learn in a market survey.

Of course this only works if you listen. Talking is essential, yes, but what really matters is asking the right questions and actively listening, keeping your mind open, to what people say. And that they think. Otherwise, without the listening, it’s just more wasted time.

Ask yourself: do you prefer sending an email to talking to a person? Would you rather deal with your computer and keyboard than a live human person? Do you call a phone hoping to get voicemail instead of the person? Is this what you’re doing with the quick and easy market surveys? Avoiding real conversation?

(Image: bigstockphoto.com)

Do You Believe Your Analytics?

What I hate about analytics ia that sometimes numbers are wrong or misleading, but when they are numbers, we’re not supposed to argue. questions

I like analysis when it adds information and context to human decisions. What we have now as analytics available for marketing and web development is amazing, especially compared to the “olden days” in the 1980s and early 1990s when we used to just spend the money and guess. It’s a great luxury.

But not when it substitutes for human decisions. When we do A-B testing, or surveys, it’s too easy to get the research wrong because questions are posed wrong or because of other technical reasons. But so often the analytics are like gospel, not to be questioned.

Do it right. Use the analytics to help guide you. Don’t let them stifle your own creativity.

(image: shutterstock photo)