Tag Archives: slide decks

Do You Understand the Power of Instant Rejection?

Personal Productivity, Presentation skills, , , , ,

A friend referred me to Vinod Khosla’s Five-Second Rule at Forbes.com. It’s about the slide decks we use for presenting, and its wisdom is a lot like what you get in Malcolm Gladwell’s Blink or thousands of blog posts about the importance of headlines. Here’s the Vinod’s test for slide decks: presentation

he puts a slide on a screen, removes it after five seconds, and then asks the viewer to describe the slide. A dense slide fails the test—and fails to provide the basic function of any visual: to aid the presentation.

Post author Jerry Weissman explains how this addresses two of the most important elements of presentation graphics:

Less is More, a plea all too often sounded by helpless audiences to hapless presenters; and more important, the human perception factor. Whenever an image appears on any screen, the eyes of every member of every audience reflexively move to the screen to process the new image. The denser the image, the more processing the audiences need.

This is a good example of the underlying principle of instant rejection. It applies as well to emails, blog posts, and other content. It’s as simple as turning the page, switching the channel, or going on to the next email. As a communicator, or content provider, you get an instant to pitch your message before the attention moves on. If you don’t win the instant, you got rejected.

(Image: bigstockphoto.com)

Folk Wisdom Reversal: Necessity Isn’t the Mother of Invention

Personal Productivity, Productivity Software, Reflections, , , , , , , , ,

This will be hard for anybody under 50 to believe, but there was a time when word processing and spreadsheets were a real productivity advantage.

Are you old enough to remember Visicalc, or maybe SuperCalc? In the very early 1980s, most business people still did budgets with paper and calculator. The spreadsheet power user was way faster than anybody else. It was a great secret weapon for early adopters. It was a huge productivity boost.

Now, of course, we take it for granted. People throw multi-worksheet budgets around like nerf balls. If you’re not done in an hour, well, what’s wrong with you?

It was the same back then with word processing. Are you old enough to remember WordStar? That was power when the competition was working with typewriters. Now, you write fast … so what? So does everybody. Go write your big email and come back in 10 minutes.

Then came desktop publishing in 1985. Can you remember Aldus Pagemaker and the first Apple Laserwriter. It was amazing. Any one person could compete with the graphics department.

And slides? There was Aldus Persuasion, replaced later by Microsoft PowerPoint. When I was with McKinsey Management Consulting back in the early 1980s our office had more graphic artists than consultants, because they had to produce the slides that amazed the clients. How long has it been since anybody was amazed by a slide deck?

Do you see what I mean? At first it’s slick and powerful, doing something way faster than the old way of doing it. And that’s productivity at its best. But soon the advances are taken for granted. The bar of expectations goes up, and you spend the same amount of time.

Which is why the saying is reversed. In these cases, it’s not like it’s supposed to be, necessity as the mother of invention. Invention becomes the mother of necessity.

Does All Of This Improve Productivity?

That’s an interesting question. Ten years ago I would have been tempted to say no, that it hasn’t improved productivity.  More recently I’ve changed my mind.  Running a company makes me sure that we benefit from the power of more detailed budgeting, and running through the daily process of management makes me pretty sure that business documents are generally better communicators with desktop publishing than without.

And the new world of social media, infinite communications possibilities, authenticity and content quality threatening to become more powerful than huge advertising budgets?

What do you think?

(Image: JuditK/Flickr cc)